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LEICAD BLENDED/ONLINE LEARNING POLICY 

Blended/Online Learning Platform Policy and Guidelines Background:  

This policy outlines the recommended process for establishing online learning platforms for  delivery of teaching and learning at LEICAD. It includes guidelines for teachers and managers to  support the implementation of consistent best practice for organizing online learning  environments, communicating with student groups, organizing teaching and learning resources  and delivering effective online and blended learning.  

This policy should be used in conjunction with the Learning Technology Framework document  which outlines criteria for the effective delivery of online teaching and learning. Use of Institute  authorized learning platforms. The Institute has three (3) authorized learning platforms available. 

 These are Moodle, Bigbluebutton and Microsoft Teams. The policy of LEICAD is that all teaching  staff should ONLY use these platforms to deliver their online learning environments to students.  

• Teaching staff can use either of these platforms exclusively for their method of online delivery.  However, where there is a justifiable case, teachers may use a combination of both platforms if  it is agreed to benefit delivery to students.  

• Restricting use of online learning platforms to these three authorized providers allows the  Learning Technologies and IT Support teams to focus their support and provide more expertise. 

 • The Institute also benefits from support arrangements with 3rd party suppliers of both these  platforms which afford the Institute further development and training opportunities for both  support staff and teaching staff.  

Use of other recognized 3rd party learning tools Whilst the Institute does restrict the use of a  primary learning platform to those provided by Moodle, Bigbluebutton and Microsoft Teams,  teachers are encouraged to use other 3rd party online learning tools to enrich learning where  appropriate as follows:  

• Examples of these 3rd party learning tools include Kahoot, Socrative, Flipgrid etc. All of which  can provide real benefits to teaching and learning for students.  

• When using such tools with students, teachers should ensure they provide access to the tool  or resource via a link from the primary learning platform (i.e. Moodle, bigbluebutton/Teams) in  order to ensure all online learning can be accessed from the single, central platform. Guidelines  for establishing your online learning environment for students agreeing a consistent of approach  prior to teachers establishing their online learning environments for students.  

• Students will benefit from a consistent approach from all tutors delivering on their course and  across different courses where relevant. 

• Teaching staff will benefit from a single, central location for all teacher resources allowing for  easier access, collaboration and sharing of resources between teachers within a programs and  cross-departmentally.  

• IT Support and Learning Technologies staff will benefit from a single, central platform to support  which should improve the efficiency of support provided to teachers and students  

• Centre coordinators and will be able to better monitor the number of online learning spaces  created for students and more easily ensure they are consistently and effectively used.  Recommended approaches to establishing an online learning environment.  

The recommended approach to establishing online learning environments is as follows:  

• Agree as an Institute which of the three authorized platforms will be your platform of choice  for all students (noting exceptions where necessary). Below you will find guidelines for each of  the three platforms, Moodle, Bigbluebutton and Microsoft Teams. Links to online support are  included where relevant. Microsoft Teams Creating your Class Team - (Online Support)  

• Each teacher should create or be part of a Class Team for each of their groups of students. Each  student in the class will need to be manually added to the Class Team by searching on the student  name.  

• Coordinators and assistant may wish to be added to each group in addition to teachers. Sharing  documents with your Class - (Online Support)  

• Any documents to be shared with students in the group should be added to the ‘Files’ section  of the Class Team in the web portal.  

• Any documents the teacher wishes to remain read only by students should be saved in the  ‘Class Materials’ folder under the Files tab which is automatically created by default in each Class  Team in the web portal.  

• Any documents stored outside of the ‘Class Materials’ folder will be editable online by students  in your Class Team. Setting up your Class Notebook - (Online Support)  

• For each Class Team created, the teacher should create a Class Notebook. This Class Notebook  establishes an online collaboration space for the group, plus a private student notebook for each  of the students in the group.  

• Within the Content Library (read only for students) and the Collaboration Space (editable by  students) it is recommended sections are created either by teaching week (e.g. Week 1, Week 2,  Week 3 etc.) or by Module title. Centre Coordinator may wish to agree this with teachers if they  want to keep consistency across all Class Teams. 

• Whiteboard notes, resources, information sheets and online activities such as quizzes can be  made accessible via pages within these sections in either the Collaboration Space, Content  Library or Students Notebooks as appropriate. Communicating with your Class - (Online Support) 

 • It is recommended teachers encourage students to download the Microsoft Teams app to their  phones via their app store. The app is free, with students able to sign in using their Student ID  number and their college password.  

• From within your Class Team, use the ‘Posts’ tab to send messages to all students in your group.  

• You can attach files to messages, add photos, videos or external links to your messages as you  wish.  

• When posting messages to the group, begin the message by typing ‘@team’. This will ensure  all students in your group receive the message as a notification.  

• If a teacher wish to communicate with an individual student, you will need to click on the ‘Chat’  option on the left-hand menu bar within Teams, click the new chat icon and enter the student’s  name. When you have found their name, click on it and they will be added as a recipient. You can  then begin typing your message.  

• If you wish, you can add a second or third student into a chat to establish a group chat where  necessary. Online Meetings/Lessons – (Online Support)  

• When delivering lessons to students remotely you should ‘Schedule a Meeting’ from within the  relevant Class Team by clicking the dropdown arrow next to the ‘Meet’ button in the Posts tab.  You don’t need to invite students individually just ensure that the Team Name is listed in the  Meeting Details and every member of that Team will receive a notification.  

• Once the meeting has been sent, it will appear in the messages under the Posts tab. You can  then configure the meeting by clicking on the message and clicking ‘Meeting Options’. Here you  can restrict who is able to present, whether you want new joiners to be held in a ‘lobby’ etc.  

• During the meeting/lesson, you will be able to control who is muted, who can share their  desktop and, if necessary, you will be able to end an individual student’s access to the meeting. 

 • You also have the option to record your meeting/lesson. The recording will be made available  in the Posts tab following the end of your session Creating Assignments - (Online Support)  

• When setting assignments for students you can use the ‘Assignments’ tab within your Class  Team.  

• When creating a new assignment, you can add an assignment brief, a template document, links  to other resources etc.  

• You can select a ‘Due Date’ and ‘Time’ and when you want your students to be notified of the  assignment. 

• Following the due date, you can review, grade and provide feedback to students on their  submitted work.  

Bigbluebutton: 

• The application is already intergraded in the back-office of both the teachers and the students. • The teachers use this application in real-time by logging into the back-office. • The student should log into their back-office at the pre-set time for real-time lectures. Moodle Creation of your Moodle Course  

• The MIS System will automatically create a Moodle course for each program of study as well as  adding the students enrolled to that course in the process.  

• Teachers will also be enrolled on their relevant Moodle courses but any amendments that may  be required should be reported to moodle-support@leicad.co.uk where they will be updated  manually by the Learning Technologies Dept.  

• By default, all Moodle courses will display in the ‘Grid Topics’ layout. Each of these topics should  be used to represent one module of learning. The appropriate resources and activities should be  created here to ensure consistency for students. Creating resources  

• Within each of the Topic sections of your Moodle course, you can create several different  ‘resources', such as adding documents, creating web links, creating pages or books.  

• Resources added should be given clear and meaningful titles so students can easily identify  them. Use of Online Activities  

• There are range of different default ‘Activities’ you can add to your Moodle courses for  completion by students including glossaries, forums and quizzes.  

• There is a library of interactive Blended Learning Activities available for use within your Moodle  courses. These can be viewed by searching “BLC” in ‘Search Courses’ above the blue menu bar  on Moodle.  

• If you wish to use any of the BLC resources with your students, please contact  moodlesupport@leicad.co.uk. The Learning Technologies Dept. will upload the required  resources to your Moodle course and set up completion tracking so you will be able to view how  far your students are progressing through the activities.  

• 'Assignments' can be created to which students can submit their work. You can adjust the  settings to set the due date, allow for resubmissions, late hand in etc. Using Turnitin to check for  plagiarism 

• When creating assignments, it is recommended you use ‘Turnitin Assignment’ where  appropriate to ensure any work submitted by your students is checked by Turnitin’s software for  evidence of plagiarism.  

Safeguarding  

Our safeguarding responsibilities and statutory duties to safeguard and protect students remain  when utilizing technology to support learning. For many staff and students this may be a new  experience, and we want to ensure that all staff are aware of how to keep themselves and their  student’s safe while working in this way.  

• A video call should never take place with only one staff member and one 16-19 yrs. student.  

• All those taking part in an online video call should ensure no personal or inappropriate  information is in shot (e.g. phone numbers, beds, adult material).  

• If a teacher is beginning a remote lesson online, they should ensure that video remains turned  off until more than one student is on the call.  

• Teachers should never broadcast from a personal YouTube channel, but should use one linked  to and controlled by approved remote teaching platforms include Bigbluebutton Microsoft  Teams (and other Microsoft apps) and Moodle.  

• Where possible the 'call' function in Teams should be used for voice calls. Where a telephone  call is required, staff may use personal mobile phones but MUST dial 141 before the phone  number – this will withhold the caller's number from the recipient. Student numbers must not  be stored in personal phones and must be deleted after calling. Any concerns that arise from  using online teaching resources such as video chats must be reported to  safeguarding@leicad.co.uk immediately. The LeiCad eSafety Policy and LeiCad Acceptable Use  Policy apply to all staff and students, and the staff Code of Conduct remains applicable to staff.  Using Teams for voice calls In the Chat tab, click the 'new' icon (a box with a pencil in it) and  search for a student. Click the Telephone icon in the top right-hand corner of the chat. Turning  off video in a chat if you have accidentally turned on video during a chat you can turn it off again.  If you move your cursor during the chat a bar will appear at the bottom of the screen with icons  that allow you to switch off video and mute your microphone. Further Support and Training It is  recommended that all staff join the ‘Technology for Learning’ Team on Microsoft Teams to keep  up to date with latest developments and to post enquiries in the ‘Questions and Queries’ channel.  Additional support is available from IT Support and the Learning Technologies Dept. Below is a  list of online support and training materials for Moodle and Microsoft Teams for your reference.  Moodle Support Guide, bigbluebutton instructor overview, Microsoft Teams for Education  Support Microsoft Education Center Teacher Training Pack (Requires sign in with Office 365) ‘You  Can’ tips and tricks videos. 

Bigbluebutton is the institute default online platform integrated in the backend of the Institute  website/portal.